Articles of Association

 

 

Article I. The name of this association is the Pittsburgh Flying Disc Society.

 

Article II. The purpose of this association is the promotion of flying disc sports and games. This purpose shall be achieved through events,

                 programs and publications dedicated to public education, community involvement, and other related charitable purposes as defined    

                 in Section 501(c)3 of the Internal Revenue Code

 

Article III. Governance

 

Section A. Membership.

 

     1. This association shall have members who may vote on club matters.
     2. Lifetime membership dues are $100
     3. Annual membership dues are $15.

 

Section B. Board of Directors.

 

     1. Board members will serve a term of two (2) years and may serve consecutive terms. Board members must be PFDS members in good        

         standing with dues paid in full.

 

     2. The Board will be comprised of an odd number between 5-9 members: 6 officers and 1-3 at large members. The officers of the board  

         (job descriptions follow in appendices) will be:

 

          President
          Secretary
          Communications Director
          Membership Director
          Course Superintendent
          Treasurer

 

     3. Board members will be elected by the Membership in November of the even numbered year of the two-year term. Newly elected Board  

         members' terms begin January 1 of the odd numbered year of the two-year term. To facilitate continuity of the board, special one-year  

         terms for Secretary, Membership Director and Treasurer were elected for the year 2013, with elections to be held for full two-year term

         for aforementioned officers in November of odd numbered years. The President, Communications Director, Course Superintendent and

         Director(s) at Large will continue to be elected to two-year terms in November of even numbered years.

 

     4. Board members may elect new members to serve on the board to fill vacant seats or unexpired terms.

 

         A. Succession of Officers. When the board's presidency is vacated by a resignation or removal, the secretary shall assume the  

             president's role and responsibilities until the Board elects an interim president to fill the unexpired term. The Communications,

             Membership, Course Superintendent and Treasurer (in that order) will succeed a vacated presidency in the absence of a Secretary.

 

         B. Removal of board members. Board members may be removed from the title, duty and responsibilities of their office by a 2/3 majority  

             vote of the current board members for reason of malfeasance or dereliction of duties such as not attending at least one Board

             meeting annually.

 

     5. Business Meetings

 

          A. In order to conduct business, the Board must have a quorum present to make decisions.

 

          B. A quorum is defined as a majority of the current board of directors. A quorum must be present for all voting matters. If a meeting  

              starts with a quorum and member(s) exit leaves less than the required majority, then a quorum is no longer present.

 

          C. It is expected that board members attend business meetings in person,however, business can also be conducted through telephone

              conference or via internet response to voting matters.

 

          D. The Board may assign committees to make recommendations, but all actions of the association must be approved by a majority vote

              of the Board.

 

Article IV. Dissolution. The association may be dissolved at any time by a unanimous action of the Board. Should the Board vote for

                                     dissolution, none of the funds and/or assets of the association may accrue to any one individual, but will be

                                     distributed to other 501(c)3 organizations that share the goals and purposes of this association.

 

 

 

Founded March 30, 1988
Amended August 24, 1994
Amended January 23, 1995
Amended May 14, 1998
Amended January 5, 2006
Amended October 15, 2008
Amended December 8, 2012

 

 

 

Appendix 1: Pittsburgh Flying Disc Society elected Board member job descriptions.

 

COMMUNICATION DIRECTOR

Reports to:  PFDS members and Board of directors.

Responsibilities:  Communicate current information about PFDS events and programs to public and media through social media, club website, press releases, brochures, business cards and email; Recruit writers to cover and photograph stories of interest to public and PFDS members; Write, edit and proofread articles for publication; Post information on social media and website in a user-friendly environment; Balance an annual budget that includes the costs of producing and maintaining website, promotional materials, mailing, printing, photography and production.

Length of term: Two years.

Requirements:  Be a current PFDS club member in good standing.  Submit in writing reasons for wanting the position and ideas about how the club can best promote disc sports in Pittsburgh region; Computer skill with web-authoring programs.

Remuneration:  PFDS merchandise at 80% of retail cost.

 

COURSE SUPERINTENDENT

Reports to:  PFDS members and Board of directors.

Responsibilities:  Work with team of Course Promoters to develop relationships with parks partners, improve existing disc golf courses in Western PA, and plan for new courses; Interact with PDGA and Disc Golf Course Designers Group to insure that our courses are state of the art.

Length of term: Two years.

Requirements: Be a current PFDS club member in good standing.  Submit in writing reasons for wanting the position and ideas about how to develop relationships with parks partners, improve existing disc golf courses in Western PA, and plan for new courses.

Remuneration:  PFDS merchandise at 80% of retail cost.

 

GRASSROOTS DIRECTOR


Reports to: PFDS members and Board of directors.

Responsibilities: The Grassroots Director is charged with introducing disc golf to as many new people and groups as possible. Creative and sustainable strategies should be employed that cultivate new disc golfers. Methods include but are not limited to running clinics, organizing exhibitions, coordinating scholastic and youth leagues, and working with the greater Western PA community to promote the virtues of disc golf.  Must be an excellent communicator and represent PFDS and the sport of disc golf in a highly professional manner. Must possess excellent interpersonal skills to solicit, motivate and organize volunteers. Must be efficient and orderly in email and telephone communication, be conscientious of the concerns of partners, and have a positive spirit that excites and engages others. Must plan and manage schedules and time well. Must carefully track and report all expenses related to the position to the board.

Length of term: Two years.

Requirements: Submit in writing reasons for wanting the position and ideas that you would implement to grow disc golf at the grassroots level.

Remuneration: PFDS merchandise at 80% of retail cost.


EVENTS DIRECTOR

Reports to: PFDS members and Board of directors.

Responsibilities: The Events Director is charged with overseeing the scheduling of all PFDS tournaments and special events. Must be well-versed in running events and be willing to support and train new tournament directors. Individual must engage club members and identify tournament directors and other volunteers to make club events run smoothly. Must develop comprehensive strategies and/or templates for running events and share these with tournament directors to make club events manageable and consistent. Must coordinate with other clubs and the PDGA to avoid scheduling conflicts.

Must be willing to step in late in the process of tournament preparation to ensure event success. Must carefully track and report all expenses related to the position to the board. 

Length of term: Two years.

Requirements: Submit in writing reasons for wanting the position and ideas that you would implement as Events Director to improve how club events are run.

Remuneration: PFDS merchandise at 80% of retail cost.


ARCHIVE/HISTORY DIRECTOR

Reports to: PFDS members and Board of directors.

Responsibilities: The Archive/History Director is charged with collecting, preserving and publishing club artifacts, documents and institutional memory using creative and proven techniques of documenting the historical accomplishments and community contributions of the club and its members.  Strengthen partnerships with other institutions such as the Western PA Sports Museum, Steady Ed Museum and other national, regional and local flying disc clubs and organizations

Must be an excellent communicator and represent PFDS and the sport of disc golf in a highly professional manner. Must possess excellent interpersonal communication skills to network with partners and to strategize with other board members. Must be efficient and orderly in email and telephone communication, be conscientious of the concerns of partners, and have a positive spirit that excites and engages others.  Must carefully track and report all expenses related to the position to the board.

Length of term: Two years.

Requirements: Submit in writing reasons for wanting the position and ideas that you would implement to document and share the history of disc golf and flying disc sports..

Remuneration: PFDS merchandise at 80% of retail cost.

 

MEMBERSHIP DIRECTOR

Reports to:  PFDS members and Board of directors.

Responsibilities:  Recruit new members;

Insure that all members receive their membership package and any other benefits in a timely manner;

Maintain membership database and provide names of new members to Communication Director for publication on website;

Publish complete membership database quarterly;

Balance an annual budget.

Length of term:  Two years.

Requirements: Be a current PFDS club member in good standing.  Submit in writing reasons for wanting the position and ideas about how to increase membership in PFDS; skill to manage computer database.

Remuneration:  PFDS merchandise at 80% of retail cost.

 

PRESIDENT

Reports to:  PFDS members and Board of directors.

Responsibilities:  Convene quarterly meetings of the board and members association by advertising the physical or virtual time and place of meetings through the website, bulletin boards, email, phone and personal contacts; Set and run the agenda at PFDS meetings to accomplish business at hand, including approval of expenditures; Write or delegate responsibility for writing official correspondence, including minutes of board meetings, letters of agreement, commendation and thanks;  schedules and conducts election of Boad members by the club membership every two years.

Length of term: Two years.

Requirements: Be a current PFDS club member in good standing.  Submit in writing reasons for wanting the position and ideas about how to promote the growth of the club and disc sports in Western Pennsylvania.  Communication skills via phone, email, bulletin board, and personal contacts.

Remuneration: PFDS merchandise at 80% of retail cost.

 

SECRETARY

Reports to: PFDS members and Board of Directors.

Responsibilities:  Maintain records of the association, including minutes of board meetings, bylaws, elected and appointed positions; Maintain an inventory of club assets and publish the list quarterly; Document the archive of the association’s artifacts and exhibits.

Length of term: Two years.

Requirements: Be a current PFDS club member in good standing.  Submit in writing reasons for wanting the position and ideas about how to best manage the association's records and archives.

Remuneration:  PFDS merchandise at 80% of retail cost.

 

TREASURER

Reports to:  PFDS members and Board of Directors.

Responsibilities:  Deposit and disburse funds for the conduct of association business; Maintain records of all receipts and expenditures; Prepare quarterly and year-end financial reports; Establish and maintain relationship with bank, including signers on the account and electronic transactions.

Length of term: Two years.

Requirements: Be a current PFDS club member in good standing.  Submit in writing reasons for wanting the position and ideas about how to best manage and grow the association's financial resources.

Remuneration:  PFDS merchandise at 80% of retail cost

 

Appendix 2: Pittsburgh Flying Disc Society appointed positions.

 

COURSE PROMOTERS

Reports to:  PFDS Board of directors

Responsibilities:  Organize at least one PDGA or PFDS sanctioned tournament per year; Run a weekly league or monthly tournament; Maintain course bulletin board and scorecard box; Develop and implement education programs; Organize regular course improvements including signage, tee boxes, pruning, pin placements, benches and trash removal; Collect player information and forward to Membership Directors; Balance an annual budget for the course.

Length of term:  One year.

Requirements: Be a current PFDS club member in good standing.  Submit in writing reasons for wanting the position and ideas about how to promote disc golf at a specific course in Western PA region.  Course Promoters do not have to be professional players, and more than one person can function as course pro (two as a team).

Remuneration:  PFDS merchandise at 80% of retail cost.

 

TOURNAMENT DIRECTORS

Reports to:  PFDS Board of directors

Length of term:  One year.

Responsibilities:  Recruit and lead an event staff to – Write proposal, follow-up, results and thank-you letters for sponsorship contacts; Help raise funds for local charity tie-in; Balance an event budget; Develop artwork and logos for tournament brand; Develop and distribute signage for sponsors and events; Secure sanctioning agreements from PDGA and regional series organizations; Secure facilities and event permits from parks partners; Ensure prompt payment of event vendors and suppliers; Complete accurate and timely recordkeeping and results reports for sanctioning organizations.

Requirements: Be a current PFDS club member in good standing.  Submit in writing reasons for wanting the position, experience at running tournaments and ideas about how to raise the level of prestige and standing for PFDS events in the international disc golf community.

Remuneration:  10% of PDGA-sanctioned tournament net; PFDS merchandise at 80% of retail cost.